For the specific purpose of this policy, a cell phone can be defined as any device that is used to make or receive calls, send or receive media content, browse the. Corporate mobile policy template page 6 policy owner the executive title is the owner of this policy. Download or upload inappropriate, illegal or obscene material on a company cell phone using a corporate internet connection. A company cell phone policy is used by a business to define their employees usage of personal and business issued cell phones in the workplace. When job duties or business needs demand, the company may issue a business cellphone to an employee for workrelated communications. Other terms for a cell phone agreement include an employee cell phone policy or company cell phone usage policy. Freedom to express normal behavior by providing sufficient space, proper facilities and company of the animals own kind.
It can be included in the companys employee manual, so that each employee knows what the rules are when it comes to using his or her cell. They are an intrinsic part of the employees ability to perform. Free free diamond color scale and clarity chart pdf download. If the meaning or application of a policy is unclear, employees should contact human resources. The last policy allows business mobile phone use personal use is limited to emergency use only while practicing safe operating of the vehicle. Proof of this will be required in the form of a statutory declaration signed by both the employee and their direct supervisor or manager. Any organization, corporate or otherwise, is bound to have a number of hr policies that have to be enforced. The following tips will provide additional guidance about protecting your employees and your company. Different policies include cell phone policy, company conveyance policy, sexual harassment policy and so on. The cell phone company policy may also be referred to as a no mobile phones at work policy or a bring your own device byod policy. Personal electronic devices include, but are not limited to, personally owned. Companies can and should establish policies for personal use of company cell phones, but most employees dont want to conduct personal business on a cell phone they know their employer can monitor. Creating a policy for employee cell phone use while. The cell phone company policy may also be referred to as a no mobile phones.
It is very likely that all of your employees bring a cell phone to work every day, therefore, it is very important to either establish a cell phone policy or. Both policies allowing any form of mobile phone use have recommended wording based on whether your entity provides or pays for the mobile phone. That policy currently says that if the employee uses their cell phone more than 50% of the time for company business, the company will reimburse the entire bill, minus any actual private. This policy states that employees may not talk or text on their cell phones while driving for work, regardless of whether they use handsfree devices. Be clear on the technology covered, such as any device used to make or receive phone calls, send text messages, browse the web, etc.
Create a company cell phone policy in minutes with this printable and. Speak on their phones within earshot of colleagues working space during working hours. Telephone and cell phone policy t elephones and p erson al c ell p ho n es while at work employees must exercise the same discretion in using personal cell phones as for the use of company phones. Corporate communications commons, human resources management commons.
Cell phones issued by the company are company property. The use of a cell phones recording or photographic capability on company premises is prohibited. Free download of company cell phone policy template document available in pdf format. Employee cell phone policy template recruiting resources. The cell phone policy of a company is merely a list of rules and guidelines that explain the dos and donts of using a cell phone in a work environment and during working hours. Within the manual are references andor links to additional information, including companywide rules, such.
This employee cell phone policy is ready to be tailored to your companys needs and should be considered a starting point for setting up your employment policies. Use these free templates or examples to create the perfect professional document or project. Use their phones in areas where cell use is explicitly prohibited e. The policy you create for appropriate cell phone use should be put in writing. Based on the policy, the user can be notified if theyve used too much data and should only be using a secure wifi. Mobile device acceptable use policy template grants its employees the privilege of purchasing and using smartphones and tablets of their choosing at work for their convenience. Pros and cons of giving an employee a company cellphone. Mobile phonesespecially smartphoneshave been part of the cultural reshaping of the workplace over the last decade.
Employees are not authorized to use personal cell phones in place of company provided phones and radios. Employers should use this policy in order to control personal usage, business expenses and the potential inclusion of the value of employerprovided cell phones and other electronic devices in employees taxable income. Companyidentifying information has been removed from all policies, no other content in the. Cl to il corporate liable to individual liable it is the firms policy that the wireless numbers associated to all firm issued smartphone and cell phone devices are firm owned. We will not be liable for the loss of personal cell phones brought into the workplace. A company cell phone policy is a useful way for a business to establish and enforce a set of expectations about cell phone usage at work. Be clear on the technology covered, such as any device used to make or receive phone calls. Mobile phone usage risks and safety tips ppt download archive policy in a positive manner for restricting mobilecell phone at office premises for employees archive mobile restriction policy for the industries pdf download archive.
Employees must comply with company requests to make their companyissued cell. Cell phone or smartphone policy sample for workplaces. This tool allows the employer to pick the apps that can be downloaded onto the device. Protect yourself with a corporate cell phone policy. The business world understands that technologies have improved customer service and elevated employee efficiencies. Below are two generic workplace templates that you can use to quickly create a cell phone policy at work. Freedom from discomfort by providing appropriate environment including shelter and a comfortable resting area. Strive for clarity in all of your directives, so employees cannot later claim they didnt understand the rules. Freedom from pain, injury or disease by ensuring prevention or rapid diagnosis and treatment.
The mobile device and carrier policy will be updated by the board as required. Some organizations have cell phone policies that are very outdated, dealing only with issues surrounding personal phone calls, while others simply dont have cell phone policies at all. The company may amend, supplement, or rescind any policy or provision in the manual as the company deems appropriate. A salary packaged mobile phone will not be covered by the company insurance policy. Or their access to critical corporate applications can be restricted.
This mobile device byod policy template is meant to be used only as a guide for creating your own mobile device byod policy based on the unique needs of your company. Emergency dialing emergency dialing although all devices are equipped with 911 emergency calling, this device may or may not permit its location to be approximated during a 911 call. Legislation banning the use of handheld cell phones while driving was passed by the saskatchewan legislature and became law on january 1, 2010. These policies are a lot like terms and conditions and are used for the benefit of the company as a whole. For information on south africas response to covid19 please visit the covid19 corona virus south african resource portal. Does your organization have a cell phone policy in place. Discrimination and harassment arent tolerated at target, periodin hiring, training. Introduction and summary for this benchmarking activity, 34 manufacturing companies submitted their attendance policies. The company name cell phone policy offers general guidelines for using personal and company cell phones during work hours the purpose of this policy is to help us all get the most out of the advantages cell phones offer our company while minimizing distractions, accidents, and frustrations improper cell phone use can cause. Corporate policies addressing cell phone use need to seek a broader context, encompassing not just cell phones but blackberries, iphones and pdas.
Cell phone policy at work company cell phone policy fleetmode. Nov 20, 2019 its rare anymore to see people without a cell phone within easy reach, but not many people want to carry two cell phones. Issues regarding cell phone use at work that can affect your business include. Following is an example of a policy regarding cell phone access and usage.
And if you do already have one were sure youll find something useful here to add to your policy. A cell phone agreement for company use is a contract between an employer and employee, whereby the employer will provide the employee with a company cell phone for business use. As with any policy, please read it thoroughly and make sure it is exactly how your company would like to proceed and approved by your legal counsel. Fill out this form to become a member and get access to all resource, videos, and whitepapers on proformative. The monthly cell phone allowances are shown in table a of appendix a of this policy. Now although each kind of policy, by nature, is quite different, their patterns remain the same. Mobile phone policy for company doc download citehr. Cell phoneelectronic device use policy page 3 general procedures use of cell phones while driving is strictly prohibited this includes all functions of the cell phone including, but not limited to, phone calls, text messagingsms, email, mms, internet use, camera use, etc. These employees use their phones at home, at work, at client locations, and to address the needs of customers. Aug 23, 2007 a mobile phone is only an eligible work related item if the phone is primarily used for work related purposes. We recognize that smartphones are an integral part of everyday life and are a great asset if used for productivity apps, calendars, business calls, and the like. The policy applies to staff hired on or after september 1, 2014, and to existing staff who did not already have a harvard phone or receive reimbursement or other subsidy for a personal mobile phone as of september 1, 2014.
Dec 05, 2018 the cell phone policy of a company is merely a list of rules and guidelines that explain the dos and donts of using a cell phone in a work environment and during working hours. Employees are required to pull into a rest area or parking lot and stop their vehicles before placing or accepting cell phone calls. How does a company eliminate cell phone usage at work when it has. Free company cell phone policy free to print, save. Handsfree options please note that talking on a phone through handsfree options like bluetooth, or having texts and emails read over the cars speakers are safer than holding a phone or trying to read a text or email. Employees may have the opportunity to use their personal devices for work purposes when authorized in writing, in advance, by the employee and management. There will be no approval granted to an employee to seize their wireless number upon separation from firm. Fleetmode provides sample employee cell phone policy template at work to. National safety council sample distracted driving policy. The allowance is intended to reimburse the employee for the average. Personal electronic devices include, but are not limited to, personally owned cell phones, tablets, laptops and computers. Personal calls during the work hours, regardless of the phone used, can. Company cell phone policy downloadable sample templates. The mobile device is primarily a business tool and its use must comply with all.
A corporate mobile policy template including sections on general policy. Free corporate cell phone policy how best to reimburse. The mobile policy board will convene quarterly to prioritize issues for the executive title approval. Policy and procedures for use of personally owned mobile. Remember that laws prohibiting or restricting the use of a cell phone while driving may apply in your area. When drafting corporate policy on cell phone use, go beyond that tool to include policies on the whole range of corporate communication tech tools. More often than not, these policies are directed at the company employees. Policy background and context the purpose of this policy is to define accepted practices, responsibilities and procedures for the use of personallyowned mobile devices, including mobile phones, smart phones and tablets, that the indiana office of technology iot. Cell phone policy companyissued cell phones the company may issue cell phones to employees whose jobs require them to make calls while away from work or require them to be accessible for workrelated matters. The following cell phone policy refers to cell phones and smartphones that are generally used by exempt employees as they pursue the effective performance of their jobs. Corporate cell phone policies must address perils from other.
Sep 17, 2019 the following cell phone policy refers to cell phones and smartphones that are generally used by exempt employees as they pursue the effective performance of their jobs. If you dont have a mobile phone policy at work, this guide will help you draw one up. Some companies may need to add sections that apply to different user groups with varying job requirements. It began in the past when people only had mobile phones or cellular phones. Creating an employee cell phone usage policy is the first of many steps in establishing a healthy, professional, and disputefree workplace. This employee cell phone policy outlines guidelines for using cell phones and other mobile devices at work. Below is a sample byod policy template that organizations can adapt to suit their needs include additional details where it makes sense. Download a cellphone policy template in microsoft word and quickly.
Downloading, uploading, or viewing offensive, obscene, or discriminatory. A mobile phone is only an eligible work related item if the phone is primarily used for work related purposes. This policy protects employers in the event that an employee uses their employerissued cell phone in an inappropriate way. The executive title must approve any and all exceptions to the. The college shall routinely monitor employees cellphone statements. That said, i do have a company handbook and always institute one at every company which clearly lays out the corporate cell phone reimbursement policy. Cell phone policy at work cell phone policy template. A new national safety council nsc white paper advises employers to protect themselves from potential liability by creating corporate cell phone policies and banning employees use of cell phones while driving on the job. We recognize that cell phones and smartphones especially have become an integral part of everyday life. Use of employerprovided cell phones policy policies and.